Proposal for Stardust Ranch

Launch Party

CURATING ELEVATED EXPERIENCES

Event Information

Date: Friday, March 13th, 2026

Location: Stardust Ranch

Events: Launch/Opening Party

SERVICE OPTIONS

Tiered Investment Structure
Day Of Coordination Only

  • Elegant wedding reception hall decorated with large floral arrangements, hanging floral installations, and candlelit tables under a floating floral chandelier.

  • A bride dressed in traditional Indian wedding attire, adorned with jewelry, sitting with a gentle smile behind a sheer veil with colorful embroidery and embellishments.

  • A traditional Indian wedding ceremony with a bride and groom dressed in colorful attire, surrounded by floral decorations and sacred items on the ground.

  • A man dressed in yellow traditional attire performing a religious ritual on a stage with floral arrangements and offerings.

  • Long outdoor dining table set for a celebration with gold-rimmed plates, cloth napkins, glasses of water, small gift boxes, and candles, surrounded by transparent chairs, in a garden with string lights and shaded trees.

“...Arti takes your vision and elevates it in ways you could never imagine, without missing a single detail. On the day of the event, you can completely relax knowing she is by your side every step of the way.”

-Tori Larned at Best Day Ever Foundation

Our Services

Avent Productions will serve as Lead Planning & Coordination Partner, supporting Stardust Ranch’s in-house creative and marketing team by translating vision into seamless execution.

Our role focuses on pre-production, logistics, vendor management, and on-site coordination, ensuring a polished guest experience while allowing your internal team to remain focused on storytelling, brand presence, and content capture.

Launch Event Planning & Coordination Fee
$7,500 – $12,500 (Not-to-Exceed)

*Final investment to be confirmed once sponsorship funding and final scope are defined. This flexible structure allows the event to scale appropriately while ensuring sufficient planning and on-site support.

Immediate Planning Kickoff (Optional)
$1,500 Onboarding & Planning Fee
*Applied toward the final coordination total.

This allows planning to begin immediately following the holidays while sponsorships and event elements continue to develop.

    • Planning kickoff and ongoing coordination meetings

    • Master production timeline and run-of-show development

    • Vendor sourcing, recommendations, and management

    • Budget tracking aligned with sponsorship commitments

    • Load-in / load-out logistics planning

    • Permit, insurance, and compliance coordination as needed

    • Sponsorship integration support (placement, flow, timing)

    • Catering and bar coordination

    • Rentals (furniture, lighting, linens, restrooms if required)

    • Entertainment and experiential activations

    • Event staffing coordination

    • Security and guest flow oversight

    • Arrival and check-in flow strategy

    • Wayfinding and movement throughout the property

    • Sponsor activation coordination

    • Programming pacing and transitions

    • Weather contingency and backup planning

    • Back-of-house operations management

    • Lead planner and coordination team on-site

    • Vendor load-in and strike supervision

    • Timeline execution and real-time problem-solving

    • Central point of contact for vendors and internal stakeholders

    • Calm, professional event leadership to ensure a seamless guest experience

CURATED

  • $7,500
    Event Leadership - 1 Lead Coordinator + 1 Assistant Coordinator

ELEVATED

  • $9,000 - $10,000
    Event Leadership - 1 Lead Coordinator + 2 Assistant Coordinators

EXPERIENCE

  • $11,000 - $12,500
    Event Leadership - 1 Lead Coordinator + 2 Assistant Coordinators

TIERED STRUCTURE PDF
Day-of PDF

*Proposal Valid Until January 12th, 2026

Next Steps

  1. Select Your Package
    Review the available service options and choose the package that best aligns with your event scope and needs.

  2. Sign the Contract
    Once your package is selected, a service agreement will be provided for review and electronic signature to officially secure your date and services.

  3. Submit Invoice & Payment
    An invoice will be issued upon contract execution. Services will begin once the invoice is submitted and payment is received, per the terms outlined in the agreement.

If you have any questions or need guidance selecting the right package, our team is happy to assist.

CURATING ELEVATED EXPERIENCES